Cropster integration for Crate Wholesale
Cropster roasts, straight into your wholesale stock.
Crate imports your Cropster roast reports for review. Once you approve them, it updates your roasted stock. Cafe orders reserve that stock, and the roast plan shows what to roast next.
From $50/month. 14-day free trial. No credit card required.
How does Crate work with Cropster?
By the Crate team. Updated .
Crate connects to Cropster two ways: through the Cropster API, or through the roast report Cropster emails you. Either way each roast is matched to a coffee, reviewed by you, and added to your roasted stock.
- Roasted weights come from Cropster, so nobody types them in again.
- Cafes order from your wholesale portal, and each order is held against your roasted stock.
- The roast plan adds up open orders by coffee, takes off what is on the shelf, and gives you batches and green weights.
From Cropster roast report to roast plan
What you see in Crate on a roast day. The numbers are an example.
1. Cropster report
Daily Roast Update
- Guatemala Huehuetenango21 lb
- Colombia Huila22 lb
- Decaf Swiss Water43 lb
Cropster records what was roasted. It reaches Crate by API or by email.
2. Roast report in Crate
Ready to review
- Guatemala Huehuetenango+21 lb
- Colombia Huila+22 lb
- Decaf Swiss Water+43 lb
Add to Shelf
Crate matches each roast to a coffee. You check it and add it to the shelf, and you can undo it.
3. Shelf and orders
Shelf
- Guatemala Huehuetenango12 lb
- Ethiopia Guji0 lb, roast 35
- Sumatra Gayo0 lb, roast 28
Cafe orders come off the shelf. All bag sizes of a coffee share one stock.
4. Roast plan
Next roast day
- Ethiopia Guji50 lb green
- Sumatra Gayo75 lb green
- House Blend50 lb green
Batches, roast loss and green weights. Print it for the roastery.
How to connect Cropster to Crate
These steps use the roast report email. To connect through the Cropster API instead, get in touch and we will set it up with you.
Find your Crate roast address
In Crate, open Production, then Roast reports, then Forwarding setup. Your address looks like yourroastery@inbound.cratehq.ai.
Send Cropster's roast report there
Forward the Daily Roast Update email Cropster sends you, or set your mailbox to forward it every day. You can list up to 20 addresses that are allowed to send reports.
Review and add to stock
Crate reads the report and emails you when it is ready. Each roast is matched to one of your coffees. Check it, then add everything to your shelf in one click.
What moves from Cropster to Crate?
The roast date, the coffee and the roasted weight. Crate writes nothing back to Cropster.
| In the Cropster report | What Crate does with it | Read |
|---|---|---|
| Roast date | Read from the report. If the report has no date, Crate uses the day it arrived. | Yes |
| Coffee or profile name | Matched to a roasted coffee in Crate. Crate suggests the match and you confirm it. | Yes |
| Roasted weight | Added to that coffee's roasted stock, in lb, kg, g or oz. | Yes |
| Green weight and weight loss | Left out, so the green weight is never counted as roasted coffee. | No |
| Roast curves and profiles | Stay in Cropster. Crate does not read or change them. | No |
Connect by the Cropster API or by email
Crate connects to Cropster through the Cropster API or through the roast report email. With the API, roasts arrive in Crate without anyone forwarding them. With email, you forward the report Cropster already sends, and no API key or developer is needed.
Either way, Crate matches each roast to a coffee, you check it, and it is added to your wholesale stock. To connect by API, get in touch and we will set it up with you.
What Cropster does and what Crate does
You keep roasting in Cropster. Crate handles roasted stock, wholesale orders, invoices and the roast plan.
See everything in Crate Wholesale| Job | Cropster | Crate |
|---|---|---|
| Roast profiles and curves | Yes | |
| Green coffee inventory | Yes | |
| Roast quality checks | Yes | |
| Roasted stock by coffee, shared across bag sizes | Yes | |
| Wholesale portal with each cafe's own prices | Yes | |
| Standing orders, invoices and payment terms | Yes | |
| Roast plan: what to roast next, with green weights | Yes |
Questions about Cropster and Crate
- Does Crate integrate with Cropster?
- Yes. Crate connects to Cropster two ways: through the Cropster API, or through the roast report Cropster emails you. Either way each roast is matched to a coffee, reviewed by you, and added to your roasted stock. Wholesale orders then draw that stock down and the roast plan shows what to roast next.
- Is there a Cropster API integration?
- Yes. Crate works with Cropster through the Cropster API and through the roast report email. With the API, your roasts reach Crate without anyone forwarding anything. With email, you forward the report Cropster already sends, and no API key is needed. Either way, you review each roast and then add it to stock.
- Can I manage wholesale orders alongside Cropster?
- Yes. Crate Wholesale is built for roasters who already roast with Cropster. Cafes order from your own branded portal at their own prices, Cropster roast reports keep roasted stock current, and the roast plan turns open orders into batches. It starts at $50/month with no per-pound fee.
- Does Cropster have its own wholesale ordering?
- Cropster sells a separate product called Cropster Commerce. Crate is an independent wholesale platform that works alongside Cropster's roasting tools, so you can keep roasting in Cropster and take wholesale orders in Crate.
- Does Crate change anything in Cropster?
- No. Crate only reads your roasts. It does not change your profiles, green inventory or roast history in Cropster.
- What happens if a roast report is wrong?
- Nothing is added to stock until you review the report. If something was off after you added it, undo the report and the same weights come back off the shelf.
- Which Cropster report does Crate read?
- The Daily Roast Update email, and other roast report layouts sent by email. Crate reads the roasted weight for each coffee and ignores green weights and totals. Lines it cannot verify are skipped and shown to you.
- Do I need Cropster to use Crate?
- No. Roast days, roasted stock and the roast plan all work in Crate on their own, and you can enter a roast by hand. With Cropster connected, you do not have to type the roasts in.
- Does the Cropster integration cost extra?
- No. It is part of Crate Wholesale, from $50/month. There is no setup fee and no per-pound fee.
Watch a roast day with Cropster and Crate
Try Crate Wholesale with Cropster
Set up your wholesale portal, then send your first Cropster roast report.
14-day free trial. No credit card required.
Cropster and the Cropster logo are trademarks of Cropster. Crate is an independent product.